Gallatin County Circuit Court Clerk
The Kentucky Court of Justice Gallatin County page identifies Tammy Trimble as the Circuit Court Clerk. This office is the practical public counter for Gallatin County court records from Circuit Court, Family Court, District Court, and Business Court matters. It handles case file access, docket and payment questions, copy requests, court fee payments, bond-related payment routing, and local guidance on whether a file is still in the clerk's office or has moved to a records facility.
The clerk can help locate a file, explain where a copy request should go, and confirm current payment rules. The clerk cannot give legal advice, interpret charges, tell a party what to file, or predict what a judge may do. For deeds, liens, releases, assumed names, marriage licenses, and county open-records requests, use the separate Gallatin County Clerk office instead.
Gallatin County Office of Circuit Court Clerk
Clerk: Tammy Trimble
100 Main Street, P.O. Box 256
Warsaw, KY 41095
859-567-5241
Fax: 859-567-7420
Monday-Friday, 8:00 a.m.-4:30 p.m.
Gallatin County Court Clerk Duties
Gallatin County uses Kentucky's unified court system. Circuit Court is the general trial court, Family Court is a Circuit Court division, and District Court handles traffic, misdemeanors, probate of wills, small claims, juvenile matters, and lower-value civil cases. The same Circuit Court Clerk office serves the records counter for those local court files, which can be helpful but can also cause confusion when a user asks for the wrong kind of clerk record.
The Kentucky Court of Justice says the Administrative Office of the Courts does not maintain local court case files. Requests for case records begin with the clerk of the court that heard the case. In Gallatin County, that means calling or visiting the Circuit Court Clerk for local Circuit, Family, District, and Business Court records. Online access is useful for public case information, but it is not a substitute for a certified copy or a full court file.
- Maintain Gallatin County Circuit, Family, District, and Business Court case records.
- Provide public access routing for court files, docket entries, certified copies, and older records.
- Accept court fees, fines, costs, and qualifying payments under posted KCOJ payment rules.
- Help users distinguish court case records from County Clerk eCCLIX and recording records.
- Supply case and file locator details if an older public file has moved to a state records facility.
Gallatin County Clerk Record Access
For online court case information, the statewide KYeCourts Public Court Records guest login is the public-facing access point. The landing page says public case information is available throughout Kentucky. A guest must complete the CAPTCHA and continue into the search path. The same landing page includes ePay for court fees, fines, or costs, plus a notice that retail cash payment is available through CashPayToday.
For full file review, certified copies, transcripts, video recordings, exhibits, or older case files, use the Gallatin Circuit Court Clerk. If the file is not held locally, the clerk should tell the requester whether the file is at a state records facility or Kentucky Department for Libraries and Archives location, and should provide locator details when public access is available. For appellate records, Kentucky Court of Appeals and Supreme Court clerk channels are separate from the Gallatin office.
| Access Channel | Use It For | Important Limit |
|---|---|---|
| KYeCourts guest access | Public case information and payment lookup | CAPTCHA is required before the public search screens. |
| Gallatin Circuit Court Clerk | Certified copies, full files, local docket questions, and court payments | The office cannot provide legal advice. |
| State Records Center or KDLA | Older records after the local clerk gives locator details | Stored files may not be searchable by name alone. |
| AOC FastCheck | Statewide criminal-record reports | The report is marked not an official court record. |
| County Clerk eCCLIX | Recorded land and county clerk index records | It is not the court case portal. |
Request Gallatin County Certified Copies
A certified court copy is used when the requester needs an official court file document, not just a case summary. Common examples include a divorce decree, judgment, disposition order, probate order, bond order, or criminal sentencing record. The online public record path may help identify a case, but certification comes from the court clerk that keeps the file.
- Identify the case type and court. Felonies, divorce, adoption, major civil cases, contested probate matters, and District Court appeals point to Circuit or Family Court; traffic, misdemeanor, small claims, juvenile, and probate of wills often point to District Court.
- Search KYeCourts if a public case number or docket summary is needed before contacting the office.
- Call or visit the Gallatin Circuit Court Clerk with the case number, party names, document type, and the number of certified copies needed.
- Ask the clerk to confirm current copy, certification, payment, pickup, and mailing rules before sending money or personal information.
- If the file is offsite, request the case number and file locator number so the correct state records channel can be used.
The courthouse payment notice lists cash, cashier's checks, money orders, personal in-state checks, and credit or debit cards with a card fee. Cash is required for bond, restitution, and returned checks, and a driver's license or state-issued photo ID is required when posting bond or picking up released bond.
Gallatin County Court Request Details
No separate machine-readable Gallatin court-record request form was identified in the research file. The Kentucky Court of Justice route is to start with the clerk of the court that heard the case. The table below lists the request details supported by the research and by ordinary clerk file-location needs, so the request can be specific enough for the office to route it.
| Request Detail | Required | Notes |
|---|---|---|
| Case number | Best if known | KYeCourts or a prior notice may show it; older stored files may require exact locator details. |
| Party names | Yes if no case number | Use full names and role if known, such as plaintiff, defendant, petitioner, respondent, or estate. |
| Court or case type | Yes | Identify Circuit, Family, District, probate, traffic, criminal, civil, or divorce where possible. |
| Document requested | Yes | Examples include decree, judgment, disposition, order, docket sheet, transcript, or video recording. |
| Copy type | Yes | State whether plain or certified copies are needed. |
| Requester contact | Yes | Give a phone, mailing address, or email so the clerk can confirm fee, pickup, or mail steps. |
Note: For county open-records requests, land records, marriage licenses, and eCCLIX records, use the County Clerk form and records channels.
Gallatin County Clerk Court Fees
The research file did not locate a Gallatin-specific court copy fee schedule, and KYeCourts posts that civil filing fees for Circuit and District Courts increase effective July 1, 2026 under Supreme Court Orders 2026-15 and 2026-18. The safest path is to confirm the current amount with the Circuit Court Clerk before mailing a request or arriving for a certified copy.
| Item | Amount or Source |
|---|---|
| Plain court copy | Confirm current amount with the Gallatin Circuit Court Clerk. |
| Certified court copy | Confirm current certification and per-page charges with the clerk. |
| Circuit or District civil filing fee | Confirm current statewide fee because KYeCourts notes a July 1, 2026 increase. |
| Fines, court costs, and fees | May be searchable through KYeCourts ePay when eligible. |
| Bond, restitution, returned checks | Cash required under the posted Gallatin KCOJ payment notice. |
| Credit or debit card payment | Card fee applies under the posted Gallatin KCOJ payment notice. |
Gallatin County Clerk Office Split
Gallatin County has two clerk offices that serve different record systems. The Circuit Court Clerk at the courthouse keeps court case records. The County Clerk at East Main Street keeps county clerk records, including marriage licenses, land records, recording instruments, elections, notary-related records, delinquent taxes, and eCCLIX indexing. Mixing those channels can delay a request.
The Gallatin County Clerk office page is one of the manifest sources for clerk content, and it shows why the distinction matters for local users.
That county office source supports marriage, recording, and eCCLIX routing, while court case copies still begin with the Circuit Court Clerk at the courthouse.
The Gallatin County Clerk records forms page lists county forms such as affidavits, assumed-name forms, releases, open-records materials, and marriage-license materials.
Those county forms are not the court case file request path, but they help separate County Clerk services from Circuit Court Clerk case records.
Gallatin County Courthouse Rules
The courthouse is open Monday-Friday, 8:00 a.m.-4:30 p.m. Circuit Court is listed for Friday at 9:30 a.m., with jury trials set by the judge. District Court is Tuesday at 8:30 a.m., and the third Wednesday is reserved for District Court jury trials. Family Court is on alternating Wednesdays and Thursdays at 8:30 a.m. Court schedules can change, so a mailed notice, e-notice, KYeCourts, or the clerk's office should be used for a party-specific date.
Security rules are practical. No food, drinks, tobacco, weapons, or pocket knives are allowed in court. Cell phones must be set to silent and cannot be used in courtrooms. Parking is listed around the courthouse square, with overflow parking behind the Gallatin County Sheriff's Department.